Shortcuts

Keyboard shortcuts

Keyboard shortcuts are keys or combinations of keys that provide an alternative way to do something you would normally do with the mouse and these keyboard shortcuts are used to perform tasks faster and effectively.
For users with mobility or vision disabilities, keyboard shortcuts may be easier than using a touchscreen and are a necessary alternative to using a mouse.

Excel has a set of shortcuts to perform tasks quickly and efficiently and increase productivity. Instead of accessing toolbars with the mouse, two or three keystrokes are used to perform important tasks. Various operations can be achieved with a few simple keyboard strokes. Using Excel shortcuts significantly increases speed, and thus reduces work-time.

Now the question is that if you have to remember these shortcuts then the answer is no. However, it would be an advantage if you can remember some of them. With regular practice, you will be able to remember most of the common Excel shortcuts.

Let’s take an in-depth look at Excel shortcuts that can help us work better on Excel spreadsheets.

Notes:

  • A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.

  • A comma sign (,) in a shortcut means that you need to press multiple keys in order. Means press next key after pressing current key and release it. 

Some useful keyboard shortcuts at a Glance.

Useful keyboard Shortcuts for Cell Formating

Keyboard PressDescriptionKeyboard PressDescription
CTRL+Grave accent (`)Alternates between displaying cell values and displaying formulas in the worksheet.CTRL+SHIFT+Tilde sign (~)Applies the General number format.
CTRL+1Displays the Format Cells dialog box.CTRL+SHIFT+Exclamation point (!)Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
CTRL+2Applies or removes bold formatting.CTRL+SHIFT+At sign (@)Applies the Time format with the hour and minute, and AM or PM.
CTRL+3Applies or removes italic formatting.CTRL+SHIFT+Number sign (#)Applies the Date format with the day, month, and year.
CTRL+4Applies or removes underlining.CTRL+SHIFT+Dollar sign ($)Applies the Currency format with two decimal places (negative numbers in parentheses).
CTRL+5Applies or removes strikethrough.CTRL+SHIFT+Percent sign (%)Applies the Percentage format with no decimal places.
CTRL+6Alternates between hiding objects, displaying objects, and displaying placeholders for objects.CTRL+SHIFT+Caret sign (^)Applies the Exponential number format with two decimal places.
CTRL+SHIFT+Ampersand sign (&)Applies the outline border to the selected cells.
CTRL+8Displays or hides the outline symbols.CTRL+SHIFT+*Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report.
CTRL+9Hides the selected rows.CTRL+SHIFT+(Unhide any hidden rows within the selection.
CTRL+0Hides the selected columns.CTRL+SHIFT+)Unhide any hidden columns within the selection.
CTRL+Minus (-)Displays the Delete dialog box to delete the selected cells. If entire row/columm selected then insert a row/column.CTRL+SHIFT+Underscore (_)Removes the outline border from the selected cells.
CTRL+SHIFT+Plus (+)Displays the Insert dialog box to insert blank cells. If entire row/columm selected then insert a row/column.
CTRL+Semicolon (;)Enters the current date.CTRL+SHIFT+Colon (:)Enters the current time.
CTRL+Apostrophe (')Copies a formula from the cell above the active cell into the cell or the Formula Bar.CTRL+SHIFT+"Copies the value from the cell above the active cell into the cell or the Formula Bar.
CTRL+ASelects the entire worksheet. CTRL+A selects the current region.
Pressing CTRL+A a second time selects the current region and its summary rows. Pressing CTRL+A a third time selects the entire worksheet.
When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box.
CTRL+SHIFT+AInserts the argument names and parentheses when the insertion point is to the right of a function name in a formula.
CTRL+CCopies the selected cells. CTRL+C followed by another CTRL+C displays the Clipboard.
CTRL+XCuts the selected cells.
CTRL+VInserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents.CTRL+ALT+VDisplays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program.
CTRL+ZUses the Undo command to reverse the last command or to delete the last entry that you typed.CTRL+SHIFT+ZUses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.
CTRL+YRepeats the last command or action, if possible.
CTRL+BApplies or removes bold formatting.
CTRL+IApplies or removes italic formatting.
CTRL+UApplies or removes underlining.CTRL+SHIFT+USwitches between expanding and collapsing of the formula bar.
CTRL+F/
SHIFT+F5
Displays the Find and Replace dialog box, with the Find tab selected.CTRL+SHIFT+FOpens the Format Cells dialog box with the Font tab selected.
CTRL+HDisplays the Find and Replace dialog box, with the Replace tab selected.
CTRL+DUses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
CTRL+RUses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.
CTRL+NCreates a new, blank workbook.
CTRL+ODisplays the Open dialog box to open or find a file.CTRL+SHIFT+OSelects all cells that contain comments.
CTRL+PDisplays the Print dialog box.CTRL+SHIFT+POpens the Format Cells dialog box with the Font tab selected.
Ctrl+QDisplay the Quick Analysis options for selected cells that contain data.SHIFT+F4Repeats the last Find action.
CTRL+SSaves the active file with its current file name, location, and file format.CTRL+WCloses the selected workbook window.
CTRL+G/
F5
Displays the Go To dialog box.
Ctrl+L or Ctrl+TDisplays the Create Table dialog box.CTRL+KDisplays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.

Functions key & Its Combination

Keyboard PressDescriptionKeyboard PressDescription
F1Displays the Microsoft Office Excel Help task pane.CTRL+F1Displays or hides the Ribbon, a component of the Microsoft Office Fluent user interface.
ALT+F1Creates a chart of the data in the current range.
ALT+SHIFT+F1Inserts a new worksheet.
F2Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off.CTRL+F2Displays the Print Preview window.
SHIFT+F2Adds or edits a cell comment.
F3Displays the Paste Name dialog box.SHIFT+F3Displays the Insert Function dialog box.
F4Repeats the last command or action, if possible.CTRL+F4Closes the selected workbook window.
SHIFT+F4Repeats the last Find action.
F5Displays the Go To dialog box.CTRL+F5Restores the window size of the selected workbook window.
F6Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the Ribbon area.CTRL+F6Switches to the next workbook window when more than one workbook window is open.
SHIFT+F6Switches between the worksheet, Zoom controls, task pane, and Ribbon.
F7Displays the Spelling dialog box to check spelling in the active worksheet or selected range.CTRL+F7Performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ENTER, or ESC to cancel.
F8Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.CTRL+F8Performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized.
SHIFT+F8Enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys.
ALT+F8Displays the Macro dialog box to create, run, edit, or delete a macro.
F9Calculates all worksheets in all open workbooks.CTRL+F9Minimizes a workbook window to an icon.
SHIFT+F9Calculates the active worksheet.
CTRL+ALT+F9Calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
CTRL+ALT+SHIFT+F9Rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
F10Turns key tips on or off.CTRL+F10Maximizes or restores the selected workbook window.
SHIFT+F10Displays the shortcut menu for a selected item.
ALT+SHIFT+F10Displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message.
F11Creates a chart of the data in the current range.SHIFT+F11Inserts a new worksheet.
ALT+F11Opens the Microsoft Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
F12Displays the Save As dialog box.

Keyboard shortcut keys for navigating in cells

Keyboard PressDescriptionKeyboard PressDescription
ARROW KEYSMove one cell up, down, left, or right in a worksheet.CTRL+ARROW KEYMoves to the edge of the current data region (data region: A range of cells that contains data and that is bounded by empty cells or datasheet borders.) in a worksheet.
SHIFT+ARROW KEYExtends the selection of cells by one cell.
CTRL+SHIFT+ARROW KEYExtends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell.
LEFT ARROW or
RIGHT ARROW
selects the tab to the left or right when the Ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a Ribbon tab is selected, these keys navigate the tab buttons.
DOWN ARROW or
UP ARROW
Selects the next or previous command when a menu or submenu is open. When a Ribbon tab is selected, these keys navigate up or down the tab group.
In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options.
ALT+DOWN ARROWOpens a selected drop-down list.
BACKSPACEDeletes one character to the left in the Formula Bar.
Also clears the content of the active cell.
In cell editing mode, it deletes the character to the left of the insertion point.
DELETERemoves the cell contents (data and formulas) from selected cells without affecting cell formats or comments.
In cell editing mode, it deletes the character to the right of the insertion point.
ENDMoves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on.
Also selects the last command on the menu when a menu or submenu is visible.
CTRL+ENDMoves to the last cell on a worksheet, in the lowest used row of the rightmost used column. If the cursor is in the formula bar, CTRL+END moves the cursor to the end of the text.
CTRL+SHIFT+ENDExtends the selection of cells to the last used cell on the worksheet (lower-right corner).
If the cursor is in the formula bar, selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar.
HOMEMoves to the beginning of a row in a worksheet.
Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on.
CTRL+HOMEMoves to the beginning of a worksheet.
Selects the first command on the menu when a menu or submenu is visible.CTRL+SHIFT+HOMEExtends the selection of cells to the beginning of the worksheet.
ENTERCompletes a cell entry from the cell or the Formula Bar, and selects the cell below (by default). In a data form, it moves to the first field in the next record.ALT+ENTERStarts a new line in the same cell.
Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command.CTRL+ENTERFills the selected cell range with the current entry.
In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button).SHIFT+ENTERCompletes a cell entry and selects the cell above.
PAGE DOWNMoves one screen down in a worksheet.ALT+PAGE DOWNMoves one screen to the right in a worksheet.
CTRL+PAGE DOWNMoves to the next sheet in a workbook.
CTRL+SHIFT+PAGE DOWNSelects the current and next sheet in a workbook.
PAGE UPMoves one screen up in a worksheet.ALT+PAGE UPMoves one screen to the left in a worksheet.
CTRL+PAGE UPMoves to the previous sheet in a workbook.
CTRL+SHIFT+PAGE UPSelects the current and previous sheet in a workbook.
SPACEBARIn a dialog box, performs the action for the selected button, or selects or clears a check box.CTRL+SPACEBARSelects an entire column in a worksheet.
CTRL+SHIFT+
SPACEBAR
Selects the entire worksheet.SHIFT+SPACEBARSelects an entire row in a worksheet.
If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the current region and its summary rows. Pressing CTRL+SHIFT+SPACEBAR a third time selects the entire worksheet.

When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet.
ALT+SPACEBARDisplays the Control menu for the Microsoft Office Excel window.
TABMoves one cell to the right in a worksheet.SHIFT+TABMoves to the previous cell in a worksheet or the previous option in a dialog box.
Moves between unlocked cells in a protected worksheet.CTRL+TABSwitches to the next tab in dialog box.
Moves to the next option or option group in a dialog box.CTRL+SHIFT+TABSwitches to the previous tab in a dialog box.
ESCCancels an entry in the cell or Formula Bar.

Closes an open menu or submenu, dialog box, or message window.

It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the Ribbon and status bar again.
Ctrl+Shift, then scroll your mouse wheelScroll horizontally.
Scroll your mouse wheel up to go left, down to go right.
Ctrl+Alt+Equal sign(=)Zoom in.Ctrl+Alt+Minus sign(-)Zoom out.

Ribbon keyboard shortcuts

Keyboard PressDescription
Alt+FOpen the File menu.
Alt+HOpen the Home tab and format text and numbers and use the Find tool.
Alt+NOpen the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes.
Alt+POpen the Page Layout tab and work with themes, page setup, scale, and alignment.
Alt+MOpen the Formulas tab and insert, trace, and customize functions and calculations.
Alt+AOpen the Data tab and connect to, sort, filter, analyze, and work with data.
Alt+ROpen the Review tab and check spelling, add notes and threaded comments, and protect sheets and workbooks.
Alt+WOpen the View tab and preview page breaks and layouts, show and hide gridlines and headings, set zoom magnification, manage windows and panes, and view macros.
Alt+LOpen the Developer menu if it is activated from Excel Option > customize ribbon tab.
Tab key or Shift+TabMove the focus to commands on the ribbon.
Alt or F10Select the active tab on the ribbon and activate the access keys.
To move to a different tab, use access keys or the arrow keys.
Ctrl+Shift+F10Show the tooltip for the ribbon element currently in focus.
Spacebar or EnterActivate a selected button.
Arrow keysMove down, up, left, or right, respectively, among the items on the ribbon.
Down arrow keyOpen the list for a selected command.
When a menu or submenu is open, move to the next command.
Alt+Down arrow keyOpen the menu for a selected button.
Ctrl+F1Expand or collapse the ribbon.
Shift+F10Open a context menu.
Left arrow keyMove to the submenu when a main menu is open or selected.
Ctrl+Left/Right arrow keyMove from one group of controls to another.
Alt+Q, then enter the search term.Move to the Tell me or Search field on the ribbon and type a search term for assistance or Help content.

Keyboard shortcuts in the Paste Special dialog box

Keyboard PressDescription
Ctrl+Alt+V, or Alt+E+SOpen the Paste Special dialog box.
Paste:
Alt+E+S, APaste all cell contents and formatting.
Alt+E+S, FPaste only the formulas as entered in the formula bar.
Alt+E+S, VPaste only the values (not the formulas).
Alt+E+S, TPaste only the copied formatting.
Alt+E+S, CPaste only comments and notes attached to the cell.
Alt+E+S, NPaste only the data validation settings from copied cells.
Alt+E+S, HPaste all cell contents and formatting from copied cells of source.
Alt+E+S, XPaste all cell contents without borders.
Alt+E+S, WPaste only column widths from copied cells.
Alt+E+S, RPaste only formulas and number formats from copied cells.
Alt+E+S, UPaste only the values (not formulas) and number formats from copied cells.
Operation Shortcuts:
Alt+E+S, ONone
Alt+E+S, DAdd
Alt+E+S, SSubstract
Alt+E+S, MMultiply
Alt+E+S, IDivide
Others:
Alt+E+S, BSkip Blanks
Alt+E+S, ETranspose

Keyboard shortcuts in the Go To Special dialog box

Keyboard PressDescription
CTRL+G/F5Displays the Go To dialog box.
CTRL+G/F5, Alt+S or SpecialDisplays the Go To Special dialog box appears
After open Go To Special dialog box, you can select below key to find and select cells of a specific type within your worksheet
CComments - Excel selects all cells with comments in selected range.
OConstants - Excel selects all cells with constants values.
FFormulas - Excel selects all cells with formulas.
KBlanks - Excel selects all blank cells in the selected ranges.
RCurrent region - Excel selects all cells in the current region. It is more common to click in the desired data range and then to press Ctrl + * or Ctrl + A.
ACurrent array - Excel selects the entire array if the active cell is within the array.
BObjects - Excel selects all objects such as shapes, images and charts. This would be a good way to select all objects and delete them.
WRow differences - Excel selects all cells that are different from the active cell in the selected row.
MColumn Differences - Excel selects all cells that are different from the active cell in the selected column.
PPrecedents - Excel selects the cells that are referenced by the formula in the active cell.
DDependents - Excel selects the cells that are affected by changes in the active cell.
SLast cell - Excel selects the last cell that contains data or formatting.
YVisible cells only - Excel selects only the visible cells in a selection where there are hidden cells.
TConditional formats - Excel selects only the cells that have conditional formats applied.
VData validation - Excel selects all cells that have data validation applied.
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